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Document Management System
Synergizing for a
‘Paperless Office’
EDICT - inkroma
is a scalable, secure, multi-user Document Management and Workflow system.
It allows users to manage image as well as electronic documents in a single
central repository that can be accessed and shared between multiple users,
across departments, multiple locations and the entire enterprise. Its
inbuilt Adaptive Workflow system allows users to route and track documents,
messages and forms within the workgroup and helps to manage and track the
work processes efficiently.
EDICT - inkroma
supports extensive document management and workflow operations including
simplified document acquisition, powerful scanning support, exhaustive
document and folder searches, easy document viewing, flexible annotation
support, powerful image editing operations, complete information
management, online form processing, seamless content management
capability, automatic data capture, strong version control, wide-ranging
document delivery features and adaptive workflow for efficient document
processing.
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EDICT-INKROMA PRODUCT FEATURES |
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Scanning and
Indexing:
The documents can be
scanned directly, or an already existing image (.BMP,.TIF,
.JPG etc.) or file (.TXT, .DOC etc.) can be imported.
These are then compressed and stored. Indexes are based
on folder reference, page description and keywords.
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Store
The documents
can be stored as TIFF, PCX, BMP, JPEG, TGA, DIB, EPS
etc. Expiry dates for the folders/pages can be specified
while storing the documents.
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View
Operations that can be
performed on the document while it is viewed are
zooming, selective zoom, inversion, rotation by any
angle, panning etc.
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Retrieve / Query
Retrieval
of documents can be based on Profile Search, Indexed
Search and Full Text Search or a combination of all
three. The query domain can be restricted to a
particular cabinet or entire database.
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Query Builder
allows the user build a query which fetches the
set of folders required. A query can be built using
asterisk (*), Not, , Like ,< , > etc.
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Sticky Notes
Once
folders are indexed and stored, comments can be attached
to any page in the archive using sticky notes. Notes can
be handwritten (using a graphics tablet) or can be
typed.
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Collate
Collation or
logical grouping of folders or pages from different
cabinets can be achieved.
EDICT - inkroma
provides the facility to prepare collations for
presentations from the folders and pages stored in the
archive. Creating collations as simple as using the
mouse pointer to ‘Drag And Drop’ entire folders and/or
individual pages, irrespective of their position in the
archival hierarchy.
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Print
Hard copy of the documents
(except voice), cabinet and folder information, user list, system log
information can be taken.
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Mail / Route
Documents
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Object
Linking and Embedding
EDICT - inkroma
incorporates the Object Linking and Embedding (OLE) capability
providing a bridge between ‘EDICT – inkroma’ and other
applications that support OLE.
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Annotation
Documents can be
annotated on the computer just as they are on actual paper using
Highlighters, Notes, Voice, Masking, Free Hand etc.
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Interface To
The Internet
Documents that are filed into EDICT - inkroma can be web pages
too. These can be filed as static or dynamic pages. Dynamic pages will
download the latest version of the web page when the document is
viewed.
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Security
EDICT - inkroma
has extensive security features such as password for each user,
cabinet level permissions, user Permissions based on functions,
database backup and restore procedures etc.
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Audit Trail
- helps the system administrator keep track of various operations
performed by other users of EDICT - inkroma.
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Convert
Images To Text
Using
an OCR package, text in images can be converted to ASCII, thus
allowing users to edit the document and also save on storage space.
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